The Back Office That Runs Itself

Your whole back office on autopilot: members, fees and every conversation in one portal, with an AI that works your inbox 24/7.

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The MyBola mascot ticking off a register on a clipboard

AI Customer Inbox

Connect your own WhatsApp, Facebook Messenger and Telegram, with Instagram coming soon. Already on the WhatsApp Business app? Keep it on your phone: the AI answers in the same chats. Every enquiry lands in one shared inbox, and the AI answers questions, registers members and sends payment links, in the language the customer writes in.

  • After every message, it sums up the customer, rates how likely they are to sign up, and writes your next step
  • When a customer needs a person, the AI stops, tells them your team will be in touch, and alerts your phone
  • Reply from your phone and the AI steps back for that customer

What the AI never does: make up prices or facts, give discounts or refunds, or charge before the customer confirms the item and the amount.

Illustration
Puan Rosnah Hot lead
Jason Lim Warm
Kavitha R. Staff took over
Encik Farid Warm
Mei Ling Hot lead
Arjun S. Warm

The AI Handles the Routine. You Handle What Matters.

Keep WhatsApp on your phone. The AI answers in the same chats, day and night, and your phone buzzes only when a customer really needs you.

The AI handles

  • Questions about fees, times and classes, at any hour
  • Registering new members, after they confirm the package and price
  • Bills, payment links and receipts
  • A summary of every customer, how likely they are to sign up, and your next step
11:48 pm
Hi, how much is U12? Any training this week?
AIU12 is RM150 a month, training Tuesday and Thursday at 6pm. Shall I register your child?
Illustration

Your phone buzzes when

  • Perlu Tindakan: Puan Rosnah 9:02 Minta diskaun untuk dua anak.

    A customer wants a discount, a refund or a real person, or is upset. The AI stops, tells them your team will contact them, and the alert opens that chat.

  • Ahli baharu: Adam Hakim 9:14 U10 · didaftar oleh Inbox AI

    Someone signs up, or a bill is sent.

  • Bayaran diterima: Puan Rosnah 9:20 RM120.00 · Yuran U10 September · dalam talian

    A payment comes in.

  • Saluran perlu disambung semula 8:00 WhatsApp · Sambung semula di portal

    WhatsApp or another channel disconnects, so you can fix it the same day.

It never makes up a price, gives a discount, or charges before the customer says yes.

AI Manager: Run Your Academy by Typing

Type or say what you need, and your AI Manager does it: register players, bill a whole group, set up sessions, take attendance, tell parents. Send a photo of a registration form and it fills in the details.

Illustration
Pengurus Akademi
Your AI Manager
Register Ali bin Ahmad, U10
AIDone. Ali bin Ahmad is registered in U10.
Bill everyone in U12 for October
AI16 bills created, payment links sent to parents.
Who hasn't paid?
AI3 members: Aiman, Wei Jie, Daniel.

  • Members

    Register, update or archive players, even a whole squad from a pasted list.

    “Register Ali, U10”

  • Bills & payments

    Bill one player or a whole group, record cash, and see who hasn't paid.

    “Bill U12 for October”

  • Sessions & attendance

    Create training sessions and mark who came.

    “Saturday 8am training, U10”

  • Shop

    Add or update jerseys, kits and session packs.

    “Add a new jersey to the shop”

  • Tell parents

    Post a notice, or send a phone notification to parents who use the MyBola app.

    “Notify U10: training cancelled”

  • Your team

    Invite or remove admins.

    “Invite Coach Farid as admin”

Safe by design: it asks before deleting or sending to everyone, every action goes into the Log Audit, and deleted items can be restored.

Bills and Online Payments

Issue bills, collect payments online by card, FPX or GrabPay, and send receipts automatically. Each online payment carries MyBola's 5% and Stripe's fee of 3% + RM1, and cash you record yourself is free.

  • Payment links sent in the chat
  • Weekly sales report
Illustration
Bill #1042 Adam Hakim · U10 Monthly fee · September RM120.00 ✓ Paid online
Receipt sent to the parent

Members, Classes and Attendance

Keep member records, plan classes and sessions, and mark attendance from your phone.

  • Owner and staff logins, with a record of every change
  • Phone alerts to members
  • Coach and class planning
Illustration Saturday · U10 · 8:00am
Adam HakimPresent
Aiman ZulkifliPresent
Daniel TanAbsent
Hariz IskandarPresent
14 of 16 checked in

Member App

Parents and customers see their bills, pay online and get updates on Android, iOS and the web.

Log in to MyBola
The MyBola mascot holding up a phone

Facebook Ads That Fill Your WhatsApp

In Premium Pro Max, we run your Facebook and Instagram ads. People tap the ad, a WhatsApp chat opens, and your MyBola AI answers them straight away.

  • We set up your Meta ad account and ad tracking, and make the ad text, images and videos
  • Ads managed every month, with a report
  • Ads management quoted per month. Ad spend is paid by you straight to Meta
See Premium Pro Max
Illustration
Bintang FC Academy
AI is replying
Hi, I saw your ad. Do you have a class for my 9-year-old?
AIYes! Our U10 group trains every Saturday, 8–10am. Shall I register your child?
Yes please, his name is Adam.
AIDone, Adam is registered. Here's your payment link:
Pay RM120 · U10 September
  • No monthly fee For the MyBola system: 5% only on payments made online (card, FPX or GrabPay), plus Stripe's fee of 3% + RM1. Cash is free, and websites carry no 5% fee.
  • Live in 3 days Your website is ready 3 days after we get your details.
  • Yours to keep Your domain, content and records belong to you.

Also Included

Members and parents

Customers

  • Customers matched across chats and phone numbers
  • Register a whole squad from one list
  • Member codes that link a parent's app
  • One account for several children or academies
  • Membership cards with expiry and sessions left
  • Documents kept on each member
  • Member tags and filters, e.g. U-12
  • Archive members, history kept
  • Notices and photo gallery in the app
  • Sign in with Google or Apple, no passwords

Sessions

Appointments

  • Appointments calendar with capacity limits
  • Services list with prices
  • AI books appointments in the chat
  • Session capacity, age group and price
  • Parents mark their child's attendance
  • Session reminders to everyone signed up
  • Bill everyone who attended in one step

Bills and shop

  • Package fees billed monthly or by term
  • AI creates orders and invoices in the chat
  • Payment reminders sent to a parent's phone
  • PDF receipt emailed after every payment
  • Session packs (for example 10 sessions), topped up when paid
  • Products and merchandise sales
  • Stock updated when an order is confirmed
  • Shop items with sizes and options
  • Mark shop orders as delivered
  • Send offers for shop items to members' phones

Your team and the AI

  • Teach the AI your fees, hours and policies
  • Chat with the AI in your own language
  • Undo any change from the change history
  • Invite admins and hand over ownership
  • Live charts on every admin page
  • Connect channels yourself from the portal

Tell Us About Your Organisation

Message us on WhatsApp. We'll recommend the right package and can have your website ready 3 days after we receive your details.

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